Implementing Microsoft Teams across several conference rooms may seem like an overwhelming project and challenging to get approval. However, you can plan for a successful Teams deployment within your timeline and budget that is simple to manage moving forward.
Roll out depends on a number of factors and mostly has to do with making sure that your licensing and provisioning workflow is ready, and the room infrastructure design and implementation partner is on board. Frequently, there can be many difficulties in implementing the technology if the AV infrastructure is not coordinated with IT, Facilities, and the Design team. We would estimate that infrastructure planning is about (2) weeks of coordination and communication planning. And the onsite wiring and build out of the project can take 2-4 weeks of time whereby the room will be out of service.
2
Can we use our existing equipment?
Teams is something that can be added to existing room systems. However, there will be functionality changes that will be necessary to make this upgrade work. For example, Teams system commonly operate with Microsoft’s native user interface. When designing an existing room system upgrade, this often requires replacing the existing touch panel controller, and or editing the system to accommodate the user of a Microsoft Teams rooms system. The design process and complexity will vary depending on each room scenario.
3
How does Teams licensing work?
Teams licensing for Teams rooms is a seemingly small, but important detail. Room resource licenses need to be created in Teams. The property name, password and resource attribute needs to be assigned in order to make sure that the back end licensing is provisioned before the room system can be turned on and ready for use.
How Much Does This Cost?
Factors to Consider for Your Budget
Room cost can vary. Room equipment can be $3,000-$25,000 per room on basic, Native Teams room systems. There are a few other factors to consider such as the room’s size, acoustical requirements, general location, and equipment upgrades.
How much does a Teams room cost, including installation?
Huddle room - $9,000-$18,000
Small conference room - $15,000-$25,000
Large conference room - $25,000-$45,000.
Custom room systems - $75,000-$100,000.
Here are other factors that could impact cost:
Additional Equipment: the estimates above do not include ceiling microphones, which can range from $1,500-$5,500. Additional camera equipment also adds to the budget, with each camera adding $2,500-$4,500 depending on the quality and capabilities.
Displays: the size and quantity of your displays, as well as mounting systems, can contribute to cost. Also consider if you can store equipment behind the displays or if you will need a credenza-based rack to accommodate the equipment requirements.
Microphone System: Teams works with off the shelf, packaged microphone systems for a cheaper solution as well as professional audio DSP systems that provide a higher quality audio experience.
Proper System Wiring: This is often an overlooked part of the budget planning process. Typically, professional system wiring includes concealed wiring, such as microphones being wired into the table and touch panels needing a cable cubby to hide additional wires. Keep in mind, rack equipment, additional wire, and physical wiring can also come into the equation.
When approaching your Teams deployment, a certified integrator can provide design and onsite implementation support to streamline your deployment plan and simplify the meeting experience.
As a Microsoft Solutions Provider, Profound Technologies provides Teams solutions and seamless integration for collaboration rooms nationwide. We offer standardized room packages through Logitech, Poly, Crestron, Lenovo, and other top manufacturers in the industry. For more complex technology environments, we can design, engineer, and install cutting-edge custom solutions.
Profound Technologies also offers managed services to provide onsite and remote support when issues arise. We work to ensure our clients a seamless meeting room experience and high customer satisfaction.
Safety continues to be a top concern, which is why Profound Technologies’ staff wear masks and gloves and frequently sanitize while onsite. Our goal is to protect our employees and yours while delivering the technology solutions you need.
What People
Are Saying
One reason that I like working with Profound is that they are accessible and reliable. Not only that, but you want systems that work and work well. They provided us with a custom and cutting edge Teams solution for our training rooms, which was seamless to use. Profound has exceeded expectations every time we work with them."
Justin Roberts, Director of Infrastructure for a Federal Consulting Company
Profound Technologies has completed several Teams installations with us and we are very pleased with the solutions they provided. From their fast service to cutting-edge system designs, we have been thoroughly impressed."
Eva Franklin, IT Director for National Restaurant Chain
Our new training rooms and conferencing spaces are performing well and we are impressed with how easy it is to use. Our team is able to set up and carry out their meetings seamlessly."
Charles Gordon, VP of Operations for Financial Services Company
